WORK PLAN (Task Force)

1. Title of the Work Plan

Supporting the Task Force for Possible Establishment of a Secretariat to Strengthen the AFP

2. Main objectives of the Work Plan

The Regional Workshop on Strengthening the Asia Forest Partnership held in Yogyakarta, 30 August – 1 September 2004 has recommended to the AFP to start deliberating on concrete steps pertaining to the strengthening of AFP.

One important outcome of the workshop was the common view to formalize the structure of the partnership, from where partners may contribute in the partnership based on the agreed rights, roles and responsibilities. Although the idea of establishing a ”permanent secretariat” within the proposed structure was deferred, the participants were on the view that to move one step forward, the AFP must have a formal structure, standardized procedures, and mechanism on membership.

“Announcement on Strengthening the Asia Forest Partnership” announced at the 4th Meeting of the AFP in Tokyo, December 2004 reflects among others, the chapters on organizational matters, membership, and partners contribution. The announcement also assigns AFP to further deliberate a formal structure of AFP and its financial implications, standardized procedures, and mechanism on membership by establishing a task force/small working group. These activities are carried out to strengthen the Asia Forest Partnership.

3. Expected Results

The task force is expected to study and explore membership procedures, financial contribution, and the possibility of establishing a secretariat including its financial implications, which will have the capacity to conduct, among others:

1. Meeting preparations

2. Work plan preparations including format and procedures of work plan

3. Monitoring progress of implementation

4. Fund Raising/resource mobilization and financial management

The Task Force submit its report and recommendation to the 5th Meeting of the AFP.

4. Modalities/Procedures

• Identify member of the task force which come from active partners of AFP

• Hire consultant/team of consultants to assist a work of the task force to design the structure and mechanism of the AFP including establishment of a secretariat

•  Discuss, review a result through e-mail communication

• Convene a meeting to discuss and review a result which participants are the member of the task force, the consultants, and leading partners of AFP

• Submit a result and recommendation to the fifth AFP meeting in 2005 for consideration and adoption

5. Time frame

December 2004: Establishment of the Task Force/Small Working Group at the AFP-4

March 2005: Convene a meeting of the Task Force to identify Consultants, finalize TOR.
Draft of the TOR has been posted at the AFP Website for additional comments and input from partners

April 2005: Selected consultant have been decided

May – July 2005: Appropriate study and report carried out by consultants

July/August 2005: Convene a meeting of the task force and consultants.
Consultants submit its report and recommendation to the Task Force
Review of the report and recommendation made by the Task Force

August/Sept 2005: Providing the report and recommendation for comments and input from partners through AFP Web site and/or AFP Sharing Information

October 2005: Convene a meeting of the task force and leading partners
Finalising the report and recommendation to be presented at the 5th meeting of the AFP

Nov/Dec 2005: Report the result to the 5th Meeting of the AFP

6. Arrangements for potential funding

The Activity is hopefully supported by the ITTO, Government of Japan, Government of United Kingdom, Government of USA, Government of Norway, Government of Finland, World Bank, and/or other funding sources.

7. Partners involved

• Government: Japan, Indonesia, ……
• Intergovernmental Organizations: ITTO, CIFOR, ……
• Civil Society: TNC, ……

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