Working Group 2 - "Work Plan"
Outcome of Discussions

Chairman: Mr. Transtoto Handadhari (MOF - Indonesia)
Rapporteur: Mr. Hugh Speechly (DFID - UK)

Discuss, review and suggest improvements on:

• issues related to partners and "Membership" in AFP
• decision making mechanisms and structure of the AFP
• role of focal points of AFP
• how to encourage more active participation of partners

(After incorporating discussions at the Plenary)

1. AFP should develop a short/mid-term overall "Action Plan" in order to have a clear view on what we aim to achieve in the next few years.

2. For formulating and implementing Work Plans, there should be clear guiding principles and strategies.

3. In formulating Work Plans, current situations and existing initiatives should be identified and inventoried (Context Mapping).

4. Work Plans should identify other existing regional initiatives that may have interest.

5. Work Plans should incorporate other existing initiatives with similar goals.

6. Work Plans should be accompanied with information on the past experiences and current initiatives of relevant partners, in line with the Work Plan.

7. How Work Plans would add value to existing initiatives should be clarified.

8. The development, implementation and outcomes of Work Plans should be "SMART" and "TAP".
   S: Specific T: Transparent
   M: Measurable A: Accountable
   A: Achievable P: Participatory
   R: Realistic
   T: Time-bound

9. For each Work Plan, time frame should be as clear as possible, particularly for the business sector to participate.

10. Work Plans should come from partners, not from the forum (AFP) itself, nor from the Secretariat. The forum (AFP) or the Secretariat just facilitates the process.

11. Work Plans should be formulated and implemented collaboratively by group of partners, not unilaterally.
    Collaboration is a process, not the goal in itself.

12. Work Plans should focus on what we really want to do and what we are really concerned
    - We are already clear - 3 priority issues
    - We should elaborate more on each of 3 priority issues
    - A checklist of concerns for partners to express their interests and concerns may be developed
    - Specific concerns and issues to be addressed under 3 priority issues should be identified before calling for concrete Work Plans (* This was done in AFP2)

13. Work Plans should be able to send strong messages to the outside world and attract their attention.

14. For each Work Plan, target region and target group should be clearly identified.

15. For each Work Plan, respective roles, responsibilities and rights of relevant partners (e.g., governments, inter-governmental organizations, civil society, business, etc.) should be clearly identified.

16. Although there may be a range of items to be included in the Work Plan template, they should not be obligatory. It should be flexible.

17. We should not confine ourselves only to the form of "Work Plans" For some kind of activities, only a general description may be enough.

18. AFP partners should be more strongly asked and encouraged to propose Work Plans and/or to provide inputs.
    - Some partners are willing to do so if asked.
    - Those who are willing to contribute are strongly encouraged to do so voluntarily without being asked.

19. Draft Work Plans should be delivered to AFP Partners before regular meetings.
    - Work Plans may be formulated, submitted and circulated any time throughout the year, regardless of the timing of the meetings.

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